How do I turn on screen sharing for participants?

Annotation allows participants to write or draw messages in your Zoom meeting that will be visible to all if it is enabled. Screen Sharing allows participants to show the contents of their screen including the desktop, applications, videos they are playing, etc. By default, Screen Sharing is set to host only. This, along with disabling Annotation, are some of the most important settings to use in protecting your classes from Zoombombing. You can change these defaults for all your meetings in your Settings at zoom.byu.edu.

You can also change Screen Share within each meeting after it has begun to disable or enable it for individuals or all participants.

Follow these instructions to allow Screen Share for participants after you have started your meeting.

1. Next to Screen Share (move your mouse on your meeting window to see the control bar appear) click ^ >> Advanced Sharing Options...

2. On the pop-up screen, choose the settings you want for your meeting. In the 'Who can start sharing..' section, we strongly recommend keeping Only Host selected so that no one other than the host can unexpectedly share a screen.

Audience: Faculty, Staff and Students

This KB Article References: Zoom
This Information is Intended for: Faculty, Staff, Students
Last Updated: October 13, 2021
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The default setting, when logged into our Stony Brook Zoom accounts, is to only allow the host to share their screen.  The Share button will be visible but when participants click on it, a message will pop up that the host disabled participant screen sharing.

Hosts may change this in the global settings for all future meetings or during meetings as needed.

Video Demo

Link for larger view:  https://www.youtube.com/watch?v=gWAg9ok__sg

Always Allow Participants to Share Their Screen (for all meetings)

If you primarily want participants to be able to share screen in Zoom meetings you host (e.g., if your role on campus is "staff" and you are collaborating with colleagues in meetings), change your overall settings to always allow participants to share their screen. (You can change this once in a meeting in needed--see below)

1. Log in to https://stonybrook.zoom.us/profile/setting
2. Under Screen Sharing, Who can share? and What can start sharing when someone else is sharing?, select All Participants
   
   

Allow Screen Sharing During a Meeting

During a meeting, you can allow participants to share their screen:

1. Click the Security button
   Hosts of the meeting must be logged into their licensed Stony Brook account to see the Security button.
2. Check ✓ Share Screen 
   (or uncheck this to not allow screen sharing in a specific meeting)
3. In your next meeting, click the Security button and confirm the Share Screen is checked/unchecked as you need
   
   

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