Conditional formatting in Google Sheets is a powerful tool that allows you to highlight sections of your spreadsheet based on certain criteria set by you. Show
Using conditional formatting, you can change a cell’s background color or the style of the cell’s text, based on your desired pre-sets. This makes it easy to emphasize and visualize important data. In this post, we will show you how simple it is to use conditional formatting in Google Sheets. We’ll walk through the process of highlighting cells with certain conditions and discuss when each type of condition should be used. Conditional formatting in Google Spreadsheets
For example, I would like to highlight all the cells in this data range with values over $1000.
How to copy conditional formatting in Google SheetsIn order to copy conditional formatting from one data range to another in the same Google Sheet, follow the following steps:
Conditional formatting based on another cell in Google SheetsIn the previous section, we learned how to highlight/format cells, based on the conditions set within the selected range. However, it is also possible to set conditional formatting in the selected range, based on the criteria of another range in the sheet.
As an example, I would like to highlight the sales made by Michelle
As another example, I would like to see which sales rep made a sale over $2000
In another example, the custom formula can be tied to a condition cell, whereby all values lesser than the conditional value need to be highlighted
If I change the value in the condition cell, my highlighted values will change dynamically, without having to change the conditional formatting rules Conditional formatting based on multiple conditionsMultiple conditions can be applied to the same data. However, it is important to note that the order of these conditions is important, as the conditions are applied in the order they are set. For example, using my data range, I want to highlight all unit sales over $2000
To continue with this example, I want to use the same data range and highlight all unit sales over $1000 in a different color
Using the Custom formula, multiple conditions can be applied to data ranges, however, the order of conditions is of utmost importance. Click your data range, then click on Format → Conditional Formatting to see all the formatting rules applied to it on the sidebar. Using the three vertical dots next to the rule, you can drag and drop the order of rules to change the sequence. Relevant FormulasLogical Function IFConditional formatting on Google Sheets is based on the embedded IF function: Logical Function IF You can use this formula to devise several custom formulae. If true, the value will be highlighted. If false, as below, it will do nothing: = IF(logical_expression, value_if_true, value_if_false) Logical Function ANDAs an expansion of the IF function, this function highlights values that hold true for multiple logical expressions: = AND(logical_expression1, [logical_expression2, ...]) Logical Function ORAgain, as an expansion of the IF function, at least one argument must be TRUE for the cell to be highlighted in conditional formatting OR(logical_expression1, [logical_expression2, ...]) As proficiency develops with using logical functions to implement in your custom formatting, you may find it helpful to combine these functions to create more analytical and impactful datasheets. How to see what conditional formatting is in a cell in Google Sheets?Use advanced conditional formatting. On your computer, open a spreadsheet in Google Sheets.. Select the cells that you want to format.. Click Format. Conditional formatting.. Under the 'Format cells if' drop-down menu, click Custom formula is. ... . Click Value or formula and add the formula and rules.. Click Done.. How do I view conditional formatting rules?On the HOME tab, in the Styles group, click the arrow next to Conditional Formatting, and then click Manage Rules. The list of conditional formatting rules are displayed for the current selection including the rule type, the format, the range of cells the rule applies to, and the Stop If True setting.
How do I manage conditional formatting in Google Sheets?Use conditional formatting rules in Google Sheets. On your computer, open a spreadsheet in Google Sheets.. Select the cells you want to apply format rules to.. Click Format. Conditional formatting. ... . Create a rule. Single color: Under "Format cells if," choose the condition that you want to trigger the rule. ... . Click Done.. Can you edit conditional formatting rules?Change a conditional formatting rule
On the Home tab, click Conditional Formatting. Click Manage Rules. Select the rule, and then click Edit Rule. Make the changes that you want, click OK, and then click OK again.
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How to view conditional formatting rules in Google Sheets
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