The SUMIF function is a premade function in Google Sheets, which calculates the sum of values in a range based on a true or false condition.
It is typed
=SUMIF(range, criterion, [sum_range])
The condition is referred to as
If not specified, the function calculates the sum of the same range as the condition.
Example SUMIF function
Find the sum of Total stats for Grass type Pokemon:
The condition is that the type is "Grass".
Example SUMIF function, step by step:
The function now sums the Total stats for Grass type Pokemon.
The function can be repeated for the other Pokemon types to compare them:
Now, we can see the sum of total stats for the different types of Pokemon:
The most primitive way to total cells in Google Sheets is to add the cell references to the formula and put plus (
5) signs between them. For example:
For longer ranges of cells, such as an entire column or row, this solution is not handy at all. Instead, you should use the SUM function or one of its derivatives: SUMIF and SUMIFS. Let’s check out how the native functions work and which use cases are a fit for them.
Table of Contents
Google Sheets SUM to total values
SUM is a Google Sheets function to return a total of numbers or cells, or both specified numbers and cells. The SUM syntax has several variations depending on what you’re going to total.
Google Sheets SUM syntax to total values
Google Sheets SUM basic formula example
Google Sheets SUM to total a cell range
Google Sheets SUM syntax to total cells
Google Sheets SUM formula example for scattered cells
Google Sheets SUM formula example for an integral cell range
Google Sheets SUM to total values and cells
Google Sheets SUM function syntax to total values and cells
Google Sheets SUM formula example to total values and cells
How to SUM a column in Google Sheets
Now you know the syntax of the SUM formulas, so let’s check out how they work on real-life data. We’ve imported some records from HubSpot to Google Sheets using Coupler.io.
So, with the data imported to Google Sheets, we can proceed to SUM formula examples.
SUM a limited range from a column in Google Sheets
If you need to return the total of a limited range from a column, e.g.
=sum(B1,B3,C2,D1,D3)0, a simple SUM syntax will do:
If you want to return the total in the bottom of your column range, type the equal sign (
=sum(B1,B3,C2,D1,D3)1), and Google Sheets will suggest you the SUM formula itself.
SUM an entire column in Google Sheets
If you need to total an entire column, specify the column range as follows:
Now, every new value within the column will be added to the total value, so you won’t have to manually tweak the SUM formula.
How to SUM a row in Google Sheets
For this use case, we took a Profit and Loss report that we imported using the Xero Reports to Google Sheets integration. Now, let’s use SUM to total values from row 2.
Here is the SUM formula to total the row values:
How to return SUM of multiple rows in one column in Google Sheets
The SUM formula above worked well, but is it possible to expand it to other rows using ARRAYFORMULA?
Unfortunately, SUM + ARRAYFORMULA doesn’t expand:
=sum(B1,B3,C2,D1,D3)2 will give a single number.
But there is a workaround.
Workaround#1: Sum multiple rows with ARRAYFORMULA in Google Sheets
With this workaround, you don’t need the SUM function at all. The idea is to manually add the columns and use ARRAYFORMULA to expand the results. Here is the formula for our case:
Read our Guide of Using ARRAYFORMULA in Google Sheets.
Workaround#2: Sum multiple rows with ARRAYFORMULA, MMULT, TRANSPOSE, and COLUMN in Google Sheets
For this workaround, we’ll need to nest four functions: ARRAYFORMULA, MMULT, TRANSPOSE, and COLUMN. Here is how the formula looks:
MMULT is an array function to multiply matrices. Our first matrix is
=sum(B1,B3,C2,D1,D3)4. The second matrix must have the number of rows equal to the number of columns in the first matrix – five, in our case. This is how it should look:
Instead of manually tailoring the matrix we need, we’ll use the combination of two functions, TRANSPOSE and COLUMN, in the following way:
In the end, wrap up everything with ARRAYFORMULA.
The drawback of this workaround is that you have to specify the exact range of columns.
How to return SUM of multiple columns in one row in Google Sheets
Since we got the total column, let’s get the total row beneath the data set as well. MMULT nested with ARRAYFORMULA, TRANSPOSE, and ROW will help with that. Here is how it looks:
Let’s wrap up with SUM for now, since we have more interesting cases with SUMIF and SUMIFS.
Google Sheets SUMIF to sum a data range on a condition
SUMIF is a Google Sheets function to return a total of cells that match a single specific criterion. Put simply, the SUMIF function filters the range according to the specified criteria and sums values based on this filter. The syntax is the same as SUMIF Excel.
Google Sheets SUMIF syntax
Now, let’s check out SUMIF formula examples with different criteria cases. For this, we’ll use a dummy data range that was already featured in the blog post COUNTIF vs. COUNTIFS. It’s an extract of a sandwich store’s database, in which you can see Product, Price, Quantity, and other columns. By the way, this data set was imported from Airtable to Google Sheets.
Google Sheets SUMIF by a logical expression criterion: greater, less, or equal
Use one of the following logical operators to build a criterion for the SUMIF formula:Logical expressionLogical operatorgreater than>less than <equal to=greater than or equal to>=less than or equal to<=except for<>
For example, let’s total the amount of products with the price equal to 10.
Another formula example is to total the amount of products that are greater than or equal to 8. Bring to notice that this formula syntax is free of
=sum(B1:B5)0, since the function will total the values from
Google Sheets SUMIF: how to sum the not empty cells
The use of the logical operator “except for” (
=sum(B1:B5)4) without any text string or cell reference means that the
=sum(B1,B3,C2,D1,D3)6 is “not empty cells“. For example,
Google Sheets SUMIF: how to sum cells by exact match
The exact match criterion can be specified as a text string, numeric value, or a cell reference. For example, here is the SUMIF formula to total the amount of a Sausage sandwich:
Google Sheets SUMIF: how to sum by a case-sensitive criterion
SUMIF does differentiate between upper- and lower-case letters. That’s why in the formula example above, SUMIF totaled the amount of Sausage sandwich, though we specified
=sum(B1:B5)6 as the criterion. If case sensitivity matters, you can use the following workaround:
So, our formula will look like this and return “0” since there is no match to the criterion:
How to expand SUMIF Google Sheets formula in a column: ARRAYFORMULA+SUMIF
Let’s expand the SUMIF formula to calculate the total amount of other products.
Here is the syntax you should use:
In our case, the SUMIF formula will look as follows:
How to sum and group values by a certain condition in Google Sheets: QUERY+SUM
Here is an alternative solution to the SUMIF formula above. The idea is to extract unique values from the Product column and return the total amount of each product with a single formula. The QUERY function can easily do that as follows:
Read our blog post for more about using QUERY in Google Sheets.
Google Sheets SUMIF: how to sum by partial match
The partial match criterion is when you need to total cells in
=sum(B1:B5)0 if the cells in
=sum(B1,B3,C2,D1,D3)8 contain specific characters. To tailor a partial match criterion, you’ll need to use the following wildcards:
Let’s check out the common examples:
SUMIF formula to total all items that contain “cheese” in their naming:
And here is what this SUMIF formula will look if we use a cell reference concatenated with wildcards:
How to sum cells by color with SUMIF in Google Sheets
Google Sheets doesn’t have this feature built-in. However, you can do it yourself using the Script editor. It won’t take more than a minute.
Click Save (you might be offered to give a name to your project) and get back to the Google Sheets doc.
Now, you have the SUMBYCOLOR function with the following syntax:
Here is a formula example:
Kudos to ExtendOffice for the workaround. Check out their blog post if you also want to count cells by color.
How to Link Data Between Multiple Spreadsheets
Google Sheets SUMIFS to sum a data range based on multiple criteria
SUMIFS is the youngest child in the SUM family. It lets you total values considering two or more criteria across different ranges.
Google Sheets SUMIFS syntax
The parameters are the same as with SUMIF, but you can add multiple criteria to a single formula.
SUMIFS works by the AND logic: to get the total sum, all the specified criteria must be met, otherwise the formula will return “0”.
SUMIFS Google Sheets formula example
Let’s get back to our data set and total the amount of items by the following criteria:
Here is the SUMIFS formula:
How to expand SUMIFS formula in Google Sheets
SUMIF can be nested with ARRAYFORMULA to expand the results. With SUMIFS, you can’t do that. However, if you badly need to expand SUMIFS, check out the .
SUMIF a data range based on multiple criteria with OR logic in Google Sheets
SUMIFS returns a sum of values if all criteria are met based on the AND logic. The OR logic is when any of the specified criteria is met. This can be done with an advanced SUMIF formula.
SUMIF Google Sheets formula when any of the two criteria is met
This is the best solution when you need to SUMIF by different criteria for different
=sum(1,2,B3,B4:B5)3. For example, we need to sum the values by one of the following criteria:
As you can see, none of the products in our data set has the price greater than $14. So, the SUMIF formula returns the sum of values that match the first criterion only:
SUMIF Google Sheets formula when any of multiple criteria is met
For multiple criteria within a single range, it’s not handy to use the approach above. So, you’d better use the following formula syntax:
Note: The formula works for a single
For example, we need to sum the values by one of the following product price criteria:
Here we go:
To wrap up: How to learn the sum without any formulas in Google Sheets
You’ve read the article till the end?! You’re a person of worth and deserve a tiny bonus. If you need to learn the total of specific cells right here, right now, you don’t need any formulas at all. Simply select the cells you want to sum and check out a new tab that appeared near the Explore button. Here is your total sum!
How do I sum a cell based on a criteria in Google Sheets?
Google Sheets has two functions to add up numbers based on conditions: SUMIF and SUMIFS. The former evaluates just one condition while the latter can test multiple conditions at a time..
greater than (>).
less than (<).
greater than or equal to (>=).
less than or equal to (<=).
How do you sum rows based on criteria?
If you want, you can apply the criteria to one range and sum the corresponding values in a different range. For example, the formula =SUMIF(B2:B5, "John", C2:C5) sums only the values in the range C2:C5, where the corresponding cells in the range B2:B5 equal "John."
How do you auto sum rows in Google Sheets?
Note: This feature doesn't work for some numbers or currency formats..
On your computer, open a spreadsheet in Google Sheets..
Highlight the cells you want to calculate..
In the bottom right, find Explore. . Next to Explore, you'll see "Sum: total.".
To see more calculations, click Sum. Average. Minimum. Maximum. Count..
How do I add a sum if a cell contains text in Google Sheets?
Google Sheets Sum If Cell Contains Text.
In an empty cell, type the SUMIF formula. ... .
Select the range to which you want to apply the criterion. ... .
Add the criterion you want to apply to the selected range. ... .
Next, select the range with the values you want to sum if it's different from the first range selected. ... .